Corporate Secretarial Services
Focus on growing your business while we take care of your compliance needs.
Meeting regulatory, legal, and governance obligations is a priority for every organization. However, staying compliant can often be complex, time-consuming, and resource-heavy. Our corporate secretarial services provide you with dedicated legal and compliance support, ensuring all requirements are handled accurately, so your team can focus on what truly matters: running and expanding your business.
What is a Corporate Secretary?
A Corporate Secretary is a senior officer mandated by Philippine law, responsible for ensuring that a corporation complies with all legal and regulatory requirements. Beyond preparing essential documentation, they also guide the Board on governance practices and oversee the proper execution of corporate processes.
Duties of a Corporate Secretary
Their key responsibilities include:
Recording board decisions, resolutions, and corporate changes, Taking minutes of Board and Stockholders’ meetings, Preparing Secretary’s Certificates validating board resolutions and actions, Maintaining updated corporate books and records, Preparing and filing the Annual General Information Sheet (GIS), Reporting corporate changes and compliance matters to the Securities and Exchange Commission (SEC).
Qualifications of a Corporate Secretary
The role requires both legal compliance and governance expertise.
A qualified Corporate Secretary must:
Be a citizen and resident of the Philippines
Have strong knowledge of corporate law and governance practices
Be familiar with industry-specific regulatory requirements
Uphold high integrity and ethical standards to ensure compliance
Our Approach
Regulatory frameworks are constantly evolving, and businesses often find it challenging to keep up. Non-compliance can lead to fines, prosecution, or even director disqualification.
By outsourcing your corporate secretarial functions to us, you gain peace of mind knowing all your compliance milestones are managed professionally and on time.
Companies that stay on top of their obligations benefit from smoother operations, better governance, and improved efficiency, while reducing risks and avoiding costly penalties.
At Upcloud Accounting, we take pride in helping businesses remain compliant, ensuring that your organization continues to grow without unnecessary legal or regulatory setbacks.
Our Corporate Secretarial Services
We provide end-to-end compliance solutions for both local and foreign companies in the Philippines:
Entity Formation & Registration
Incorporation of domestic corporations
Licensing of foreign corporations (Branch Office, Representative Office, RHQ, ROHQ)
Barangay business clearance and local permits
BIR registration, including authority to print official receipts/invoices
SSS, PhilHealth, and Pag-IBIG (HDMF) employer registrations
Corporate Governance & Compliance
Preparation of minutes of Board and Shareholders’ meetings
Sending and managing company notices
Filing amendments to company details (name, address, fiscal year, capital increase, etc.)
Preparation and submission of the General Information Sheet (GIS)
Drafting share transfer documents and issuance of shares
Maintenance of the Stock and Transfer Book (STB)
Certification of corporate acts and countersigning of official documents
Serving as inspector during the election of directors
Ongoing corporate housekeeping services
Additional Services
Nominee directorship services
Assistance with working visa applications
Winding up, dissolution, and closure of entities
Our People
Our team is composed of experienced lawyers, consultants, and compliance professionals with decades of combined expertise. We have worked with clients across multiple industries, equipping us with the insight needed to address sector-specific compliance requirements.
By partnering with us, you gain access to dedicated professionals who understand corporate governance, regulatory compliance, and the importance of safeguarding your organization from unnecessary risks.
Why Choose Us?
End-to-end compliance support
Experienced lawyers and consultants
Tailored solutions for local and foreign corporations
Risk reduction and improved governance practices
Reliable, ethical, and client-focused approach
Frequently Asked Questions
Question 1: How can a corporate secretary help your company?
A corporate secretary ensures compliance with regulations, maintains accurate records, facilitates board meetings, manages shareholder relations, and provides strategic advice.
Question 2: Does the Philippine Law require a corporate secretary?
Yes, the Philippines requires a corporate secretary. In addition, the corporate secretary must be a citizen and resident of the Philippines.
Question 3: Which government agency should a corporate secretary report for any reportable matters and changes?
The corporate secretary must report any matters or changes to the Securities and Exchange Commission (SEC).
