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How to Manage Accounting for Your E-Commerce Business Effectively?

Updated: Nov 8

As an e-commerce business, it is critical that you understand the fundamentals of account management. Keeping yourself informed will boost your chances of running a thriving and profitable e-commerce firm, from picking the right software to tracking your sales and profit before tax.

To assist you, we will explain numerous methods for properly managing your e-commerce business's accounting procedures.

What Sets E-Commerce Accounting Apart?

In general, e-commerce bookkeeping and accounting procedures are comparable to those used in other businesses. However, there are several peculiarities that distinguish e-commerce accounting from traditional accounting methods. These distinctions are as follows:

Discovering transactional data. E-commerce purchases occur through the channels of businesses rather than through bank or credit card accounts.

In-depth knowledge of inventory and COGS. Having a thorough understanding of inventory and cost of goods sold (COGS) will put your company ahead of the competition.

Online sales are subject to sales tax. Online sales taxes are difficult to understand. A successful e-commerce firm requires staying current with current trends.

Lowering the cost of overseas transactions. E-commerce enterprises typically deal with foreign and offshore purchases, depending on their target market.

These four factors are critical in ensuring that the data obtained from your consumers are correct. Aside from these considerations, there are various strategies you can employ to assure the accuracy of your e-commerce accounting.

#1: Selecting the Best Accounting Software

Finding the correct accounting software that meets your company's demands is critical to effectively managing your accounting. Many accounting software packages have specific aims for various accounting requirements.

You must first choose the type of bookkeeping and reporting you will require for your internet firm. To make your accounting process easier, select software that includes the following features:

  • Make Invoices

  • Create Reports

  • Sales Monitoring

  • Inventory Control

Considering well-known accounting software like as QuickBooks, Xero, FreshBooks, and NetSuite is also beneficial because they are likely to meet the majority of your accounting demands.

#2: Monitor Your Cash Flow

Recognizing the significance of your cash flow statement is critical for your organization since it indicates how much money you earn and spend in a given time.

There are various approaches you may take to maintain a good cash flow for your internet business:

Paying in advance is not recommended. While it is crucial to stay on top of your payments, it is not required to pay for them in advance. Paying them on time will offer you more time to create more revenue and organize your budget before you have to pay them.

Think about periodic payments or memberships. Giving your consumers the opportunity to pay for items or services on a monthly basis assures that you will receive consistent and consistent revenue.

Avoid emptying your company's bank account. It's a good idea to save some money in your business bank account for any unexpected bills.

Keeping track of your cash flow is critical to the success of any internet business. This will provide you with a clear image of how well your internet business is performing. Furthermore, it allows you to organize your budget and address specific financial challenges that your organization may face.

#3: Keep an eye on your inventory

Monitoring your inventory is critical to the profitability of your business. Aside from the things you sell, you should think about the raw resources you'll need to accompany or complement your product.

It is critical to remember that your inventory is equivalent to money. Each thing that will be used to run your business should be carefully researched to avoid unexpected charges.

When establishing an online business, it is best to establish a minimum and maximum number of things to keep on hand. Setting such restrictions can assist you in determining whether it is time to restock before you run out.

#4: Recognize Your Cost of Goods Sold

The direct cost of producing goods sold by a corporation is referred to as the Cost of Goods Sold (COGS). This comprises the cost of the materials and labor directly needed to make the product. Indirect expenses like distribution and sales force are not included.

As an entrepreneur, you must have a thorough understanding of your company's COGS because it determines your profit margin. Higher COGS correspond with lower profit margins, which may be detrimental to business.

#5: Determine Your Break-Even Sales Requirements

After you've identified the costs of your items or services, you need figure out how much your other expenses are costing you. These expenses often include rent, utilities, property tax, loan amortization, insurance, and other external charges.

Such charges are known as "fixed expenses." These expenses usually have a defined amount and due date that you must pay regardless of your earnings.

After you've determined your fixed expenses, you'll need to calculate how much you'll need to "break even." The break-even point is the amount you must make in a month to cover production and operating expenses.

Managing Your E-Commerce Business Accounting With Confidence

Online business management can be challenging. In order to make sure that your business operates smoothly and has a higher possibility of success and growth, it is crucial to have a complete understanding of your finances.

Reach out to providers of accounting, bookkeeping, and tax compliance services if you find e-commerce accounting to be overly complex so they can help you navigate the process with ease.

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Upcloud Accounting offers online accounting and bookkeeping services specializing with startups and SMEs in the Philippines.

Our goal is to increase efficiency, automation, and transparency across the accounting and finance functions of our clients with our cutting-edge technology.

If you want to move your company’s finance function online, contact our Team of Expert Accountants and Bookkeepers directly via or visit to learn more about how Upcloud Accounting accounting services can support your PH business!

Disclaimer: This article or blog is only for general knowledge and guidance and is not a substitute for an expert opinion. For technical advice, please consult your tax / legal advisor for your specific business concerns. For comments, suggestions, and feedback, feel free to email us at

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